Under "Owner settings" you can check "Prevent editors from changing access and adding new people" to lock the folder down even further. You can keep the "Notify people" checked and click the blue "Add message" link to include an optional personal message to give people a heads up. You can choose between: "Can organize, add, & edit" OR "Can view only."
When inviting users to access the folder, be mindful of the desired permissions. Once this is set, you can add people to access the folder in the "Invite people:" section. Once your folder is private, the "Sharing settings" should list the "Who has access" section with "Private - Only you can access". Make sure to select "Off - Specific people" so that the folder documents will only be "Shared with specific people." Next, click the blue "Save" button. Under the "Who has access" section and on the "Anyone at your organization who has the link can view" option, select "Change." From here, you should see the "Link sharing" window. Next, click on "Advanced" to pull up the "Sharing settings" window. You will then see "Share with others" menu. Right click on the new folder and click "Share." You can click on the blue "NEW" button or right click. Start by creating a "New folder." in the desired location within Google Drive. Follow the steps below to create your private folder in Google Drive (screenshots of each step are provided below): Read further for more instructions).Ĭreating private folders and documents in Google Drive is fairly simple. More.(This option will open up more sharing settings. They are NOT able to edit or comment on the document. They are NOT able to edit the document but can make comments on sections).Īnyone at your organization with the link can view (Definition: All users at your organization have access to the document. OFF - only specific people can access (Definition: This turns sharing with the entire organization off and you'd have to enter individual email addresses if you'd like to share the document).Īnyone at your organization with the link can edit (Definition: All users at your organization have access to the document and can freely edit the document).Īnyone at your organization with the link can comment (Definition: All users at your organization have access to the document. The default is usually "Anyone at your organization with the link can view."įrom here you can choose the following permissions: The level of access to your linked document will depend on what permissions you set. You should then see the "Share with others" menu.Ĭopy link (By clicking on this button, you will copy the link for the document to your clipboard making it ready to paste elsewhere. Alternatively, you can go to File > Share… Once a document is open within Google Drive, start by clicking on the blue "Share" button to open sharing options. If you are curious to learn more, check out G Suite Administrator Help. What you need to do is change the document sharing from the "personal" account username to any account that uses username log into the account and share any documents you want to bring over with your "organizational" account Once you're done sharing everything and you can access it via your "organizational" account you can delete or ignore or forget about the "personal" account as you won't need it any longer. Basically, you had a "personal" account before and now you have a separate "organizational" G Suite account and both accounts use the same username (i.e.
The conflicting account is a bit of a pain as Google doesn't allow you to easily merge accounts. Essentially, Google Workspace treats the document sharing to Microsoft account as a personal account (the same as it treats document sharing to personal Gmail accounts). This issue is similar to the case where you have Google Drive documents through your personal Gmail account (except in this case documents are shared to account that started out on Microsoft). Organizational account vs Personal account
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